Terms, Conditions & Privacy

1About These Terms

These terms and conditions, together with the privacy policy set out below, govern the use of the website ontologica.co (“the Website”), operated by Ontologica (“we”, “us”, “our”).

By accessing or using this Website, you agree to be bound by these terms. If you do not agree with any part of these terms, you should not use this Website.

Ontologica is not yet trading. Incorporation is in progress, and these terms will be updated with company details on registration.

2Use of This Website

2.1 Purpose

This Website provides information about Ontologica and The Sovereign Architect programme. It is intended for informational purposes only. The Website does not facilitate purchases, bookings, or payments. Applications to participate in the programme may be submitted via the application form on the Website.

2.2 Permitted Use

You may use this Website for personal, non-commercial purposes in accordance with these terms. You agree not to:

• Use the Website in any way that is unlawful, harmful, or fraudulent.
• Attempt to gain unauthorised access to any part of the Website or its underlying systems.
• Use any automated system, including bots or scrapers, to access the Website.
• Reproduce, distribute, or commercially exploit any content from the Website without prior written permission.
• Introduce any material that is malicious or technologically harmful.

2.3 Availability

We do not guarantee that the Website will always be available or uninterrupted. We may suspend, withdraw, or restrict access to all or part of the Website at any time without notice.

3Intellectual Property

All content on this Website, including but not limited to text, images, graphics, logos, page layout, and underlying code, is the intellectual property of Ontologica or its licensors and is protected by copyright and other intellectual property laws.

The names “Ontologica”, “The Sovereign Architect”, and associated branding are proprietary to Ontologica. Use of these names or any associated marks without prior written consent is prohibited.

The programme methodology, framework names (including but not limited to The Athanor, The Descent, The Vigil, The Ascent, and The Integration), and proprietary models referenced on this Website are the intellectual property of Ontologica and may not be reproduced, adapted, or used in any derivative work without written permission.

4Application Form

4.1 Nature of the Application

The application form on this Website is an expression of interest in The Sovereign Architect programme. Submitting an application does not constitute a contract, a booking, or a commitment to participate. It does not oblige Ontologica to offer a place, nor does it oblige the applicant to accept one.

4.2 Information Provided

By submitting an application, you confirm that the information you provide is accurate and complete to the best of your knowledge. You understand that Ontologica may use the information provided to assess your suitability for the programme and to contact you regarding your application.

4.3 Selection

Ontologica reserves the right to accept or decline any application at its sole discretion. The programme operates with limited cohort sizes, and acceptance is not guaranteed. Ontologica is not obliged to provide reasons for declining an application.

4.4 Separate Agreement

If an application is successful, participation in the programme will be governed by a separate participant agreement, which will set out the full terms of engagement, fees, cancellation policy, and other relevant provisions. That agreement is independent of these Website terms.

5Disclaimer and Limitation of Liability

5.1 Information Only

The content on this Website is provided for general informational purposes. It does not constitute professional advice of any kind, including but not limited to psychological, therapeutic, medical, legal, or financial advice. The information provided about the programme, its methodology, and its referenced research is intended to inform, not to diagnose, treat, or prescribe.

5.2 No Guarantees

While we take care to ensure the content on this Website is accurate and current, we make no representations or warranties, express or implied, about the completeness, accuracy, reliability, or suitability of the information, products, or services contained on the Website.

5.3 Limitation of Liability

To the fullest extent permitted by law, Ontologica shall not be liable for any loss or damage arising from the use of, or inability to use, this Website or its content. This includes, without limitation, indirect or consequential loss, loss of data, or loss of opportunity.

Nothing in these terms excludes or limits liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited under applicable law.

5.4 Third-Party Links

This Website may contain links to external websites. These links are provided for convenience and do not signify endorsement of the linked website or its content. Ontologica accepts no responsibility for the content or availability of any linked external site.

6Privacy Policy

Ontologica is committed to protecting your privacy. This section explains what personal data we collect, why we collect it, how we use it, and your rights in relation to it. We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

6.1 Data Controller

The data controller for personal data collected through this Website is Ontologica. For data protection enquiries, contact: info@ontologica.co.

6.2 What Data We Collect

We may collect the following personal data through this Website:

• Application form data: name, email address, location, how you found us, and the open-text answers you provide about your background, development and interest in the programme.
• Intro call request data: name, email address, role, organisation, preferred times, and any additional information you choose to provide.
• Website usage data: if, and only if, you allow analytics cookies: pages visited, time spent on the site, referring URLs, approximate location derived from your IP address, device and browser type, and a recording of your session — pointer movement, clicks and scrolling. Section 7 sets out exactly what is used and by whom. If you refuse, none of this is collected.
• Communication data: any information you provide when contacting us directly by email or through any contact form on the Website.

6.3 How We Use Your Data

We use the personal data we collect for the following purposes:

• To process your application: to assess your expression of interest in The Sovereign Architect programme and to contact you regarding your application.
• To communicate with you: to respond to enquiries and to provide information you have requested about the programme.
• To improve the Website: to understand how the Website is used and to improve its content and functionality.
• To comply with legal obligations: where we are required to process your data by law.

6.4 Legal Basis for Processing

We process your personal data on the following legal bases under the UK GDPR:

• Consent (Article 6(1)(a)): where you have given clear consent for us to process your personal data for a specific purpose — for example submitting an application form, or choosing to allow analytics cookies. You may withdraw consent at any time.
• Legitimate interests (Article 6(1)(f)): where processing is necessary for our legitimate interests, such as responding to enquiries and keeping the Website secure and available, provided those interests are not overridden by your rights. We do not rely on legitimate interests for analytics: analytics cookies are set only with your consent.
• Legal obligation (Article 6(1)(c)): where processing is necessary to comply with a legal obligation to which we are subject.

6.5 Data Sharing

We do not sell, rent, or trade your personal data. We may share your data with:

• Programme co-founders and facilitators: where necessary for the assessment of applications and the delivery of the programme.
• Service providers: third-party providers who assist with website hosting, email delivery, or analytics. These providers process data on our behalf and are bound by data processing agreements.
• Legal requirements: where we are required to disclose data by law, regulation, or court order.

6.6 International Transfers

Where your data is transferred outside the United Kingdom (for example, if a service provider or programme co-founder is based outside the UK), we will ensure appropriate safeguards are in place in accordance with the UK GDPR, such as standard contractual clauses or an adequacy decision.

6.7 Data Retention

We retain personal data only for as long as necessary for the purpose for which it was collected:

• Application data: retained for up to 12 months following the conclusion of an application process, unless you are accepted onto the programme, in which case data will be retained in accordance with the participant agreement.
• Communication data: retained for up to 12 months from the date of the last communication.
• Analytics data: retained in accordance with the policies of the analytics provider. Retention periods are set in accordance with the provider’s standard data retention policies.

6.8 Your Rights

Under the UK GDPR, you have the following rights in relation to your personal data:

• The right to access the personal data we hold about you.
• The right to rectification of inaccurate or incomplete data.
• The right to erasure (“right to be forgotten”) in certain circumstances.
• The right to restrict processing of your data in certain circumstances.
• The right to data portability, where applicable.
• The right to object to processing based on legitimate interests.
• The right to withdraw consent at any time, where processing is based on consent.

To exercise any of these rights, please contact us at info@ontologica.co. We will respond to your request within one month.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been processed unlawfully. The ICO can be contacted at ico.org.uk.

7Cookies

This section is our cookie policy. It describes every cookie this Website can place on your device, who receives the data, and how to change your mind.

7.1 Nothing Is Set Until You Choose

When you first visit, no analytics cookies are placed and no analytics scripts are loaded. A banner asks whether you consent. Nothing beyond the strictly necessary is stored until you answer, and refusing costs you nothing — every part of this Website works identically either way.

Your answer is remembered in your browser’s local storage rather than in a cookie, so that a visitor who refuses leaves with no cookie from us at all. It is never transmitted to us.

7.2 Strictly Necessary

We set no strictly necessary cookies for browsing this Website. The only thing stored without consent is the record of your cookie choice described above, which exists solely to honour that choice.

7.3 Analytics — Only With Your Consent

If you consent, we load two analytics services. Both are provided by third parties who act as our processors, and both place cookies on your device:

• Google Analytics 4 (Google Ireland Limited): measures which pages are read, how long for, and which site referred you. Sets cookies named _ga and _ga_ followed by a property identifier, lasting up to two years, used to distinguish one visitor from another. We have disabled Google Signals, so your activity is not combined with advertising data, and we do not use this Website for advertising or remarketing.
• Microsoft Clarity (Microsoft Ireland Operations Limited): records how pages are used — pointer movement, clicks, scrolling and rage clicks — and replays them as an anonymised session so we can see where readers lose the thread. Sets cookies named _clck and _clsk, and Microsoft may set CLID, MUID and ANONCHK, lasting from one day to just over a year.

Clarity records sessions, which is more than counting visits, so we state it plainly. What you TYPE is never recorded. Clarity masks the contents of every input field and drop-down before the recording leaves your browser — your name, your email address and your answers on the application form are not uploaded and cannot be seen in a replay. That masking applies in all of Clarity’s modes and cannot be switched off by us. Numbers and email addresses are masked wherever else they appear on a page.

Neither service is used to identify you personally, to build an advertising profile, or to make any decision about your application.

7.4 Typefaces

The three typefaces this Website is set in are served from this Website’s own servers, not from a font provider. Loading them from a third party would have disclosed your IP address to that provider on every page you opened, before you had chosen anything, and without setting a cookie that the banner above could have caught. We removed the transfer rather than disclose it.

7.5 Where This Data Goes

Google and Microsoft are both United States companies and may process this data outside the United Kingdom. Both contract on the basis of the UK addendum to the European Commission’s standard contractual clauses, which is the safeguard relied upon under Article 46 of the UK GDPR. Their own notices set out what they do with the data: Google at policies.google.com/privacy and Microsoft at privacy.microsoft.com.

Analytics data is retained for 14 months, after which it is deleted by the provider.

7.6 Changing Your Mind

You can withdraw or give consent at any time, and withdrawing is as easy as giving. Use the button below — it is on this page, which is linked from the foot of every page of this Website. If you withdraw, the analytics cookies listed above are deleted from your device and the scripts stop loading immediately.

Change your cookie choice

You can also refuse or delete cookies through your browser settings, and most browsers let you block them entirely. Doing so will not affect anything you can read here. For general guidance on cookies, see allaboutcookies.org.

8Changes to These Terms

We may update these terms from time to time. Any changes will be posted on this page with an updated “Last updated” date. Your continued use of the Website following any changes constitutes acceptance of the revised terms. We encourage you to review these terms periodically.

9Governing Law

These terms are governed by and construed in accordance with the laws of England and Wales. Any disputes arising from or in connection with these terms or the use of this Website shall be subject to the exclusive jurisdiction of the courts of England and Wales.

10Contact

If you have any questions about these terms, the privacy policy, or the use of your personal data, please contact us at:

Ontologica
info@ontologica.co
ontologica.co